Tip of the Week

****Before you start, make sure you have the plugin Unfiltered Mu activated. This allows html code (the embed code) to be placed in your post or page. Click on Plugins in the dashboard on left when you are editing and then click on “Activate” under Unfiltered MU.****

Just when you thought you’d heard all the great reasons to have a Google account here’s one more. The easiest way we’ve found to add a slideshow to your WordPress site is by using Google’s Picasa. Here are the steps:

1. This assumes that you have taken some pictures and moved them to your computer and re-size them. If you haven’t re-sized them, look at the post below for instructions.
2. Login to your Google Account, go to the “More” menu and select Photos. Don’t see Photos? Click on “even more…” at the bottom of the list.
3. Click on “Upload” and “create a new album”.
4. Give the album a title and select anything but Private.
5. Now click Browse and select your first photo to upload. Continue until you have five photos. Click on “Start Upload”.
6. Once you’ve uploaded all your the photos in groups of five, click on “Link to this Album” at the far right and click on “Embed Slideshow”.
7. Select size “Large” and check or leave checked “AutoPlay”.
8. Copy the embed code.
9. Return to your WordPress post or page and select the HTML tab and past the embed code into the Window.
10. Select a category, preview your post or page and click on Publish.
11. If the slideshow window is too small or too large, go to the embed code in WordPress and change the width and height.

If want to use photos in your WordPress site, you’ll likely need to resize them. Digital camera pictures can be as big as 2 megabytes. Your WordPress site won’t allow you to upload a file larger than 1 megabyte. And even it it would allow it, you don’t want a large photo on the site as it will load slowly and take up too much space. What to do?  Here’s an easy way on a PC to quickly reduce the size of the file before uploading:

1. Find the photograph you want to resize, right click on it and select “Open with . . .”

2. From the menu select Microsoft Office Picture Manager. Your photograph will pop up in the software’s window.

3. Click on “Edit Pictures” at the top of the window.

4. Now at far right click on “Resize”.

5. You have several options to choose from. I select “Predefined width x height” and then “Web – Small”.  You can define your own pixel dimensions or reduce it by a certain percentage.

6. Click “OK” and go to the File Menu and select “Save As . . . ” and rename the file and save it in a location where you can easily find it.

7. Now upload the photo to WordPress.

Google word processing documents can also be imbedded into WordPress. The process is very similar to other Google Docs:

1. From your Google Account, go to Create New and drag down to Document.
2. Create the content for the document. Content can include text and graphics.
3. When finished, go to the Share button in the upper-right and set the document to Public.
4. Now that the document can be shared, go to the File menu and drag down to Publish to the Web and copy the embed code.
5. Return to WordPress and create a new post or page.
6. Select the Text tab and paste the embed code into the text window.
7. To change the width and height of the document as it appears in WordPress, put the cursor right after “…embedded=true” (to the right of the second quotation mark) and type width=650 height=600 so that it now looks like this “…embedded=true” width=550 height=600>
8. Click on Publish and you’re done.

Google Docs includes Google Forms – Think survey or quiz. Here’s a Step-by-Step:

1. In Google Docs, go to Create New and select Form.
2. Enter a title for your form and any explanation.
3. Type a question (or survey comment).
4. Add the type of response (multiple choice, check boxes, etc.) and response choices if needed.
5. Click Add Item a the top to add another question.
6. When you are done, Select a Theme by clicking on the Theme button at the top.
7. Save the form and then click on More Actions to find the embed code and copy it.
8. Return to your WordPress site and create a new post or page.
9. Click on the HTML tab and paste the embed code in the text window.
10. Publish the form.
11. Wait for users to fill in the form, or better yet, send the post via email (or Subscribe2) requesting users to fill out the form.

You can view the submissions live as they come in (really!) or just view submissions by going to the form in Google Docs and clicking on See Responses.

Once you’ve collected your data, you can post the results in graphic form. Click here for an example of graphed survey results (but it could be just as easily the results of a student quiz): Administrator Survey Results

Here’s what a sample quiz looks like:

If all you need to do is add an existing YouTube video to a WordPress post or page, skip down to section A.

A. Here are the steps for uploading your video to YouTube in preparation for embedding it into your WordPress site:
1. Sign in to your YouTube account.
2. Click on Upload (upper right).
3. Click Select File from your Computer.
4. Give the video a name and select “unlisted” at the right.
5. Once the video is uploaded, go to the video link at the top of the screen and follow the steps on the link below.

B. Adding a YouTube video to WordPress
1. Create a new post or page in WordPress.
2. Open a new tab in your browser and navigate to YouTube.
3. Find the video you’d like to embed in your post or page. Click on Share and then the Embed tab under the video.
4. Uncheck Include Related Videos.
5. Select size.
6. Copy the embed code.
7. Return to your WordPress post or page.
8. Click on the Text tab.
9. Place the cursor in the text window and paste.
10. Click on Publish and then view post or page.

 

One nice way to create community with WordPress is by adding RSS feeds from other bloggers. RSS stands for real simple syndication. An RSS feed lets you show another person’s blog on your blog.  With Bethel users this might be colleagues’ blogs; but you might know a principal in Beaverton or a national education figure who are bloggers. Here’s how to set up an RSS feed showing the latest blog entry on your sidebar:

1. Go to your Dashboard and scroll down to and click on Widgets (under Appearance).
2. Drag the RSS Feed widget to the side bar.
3. Enter the URL of the WordPress site (or other blog) you’d like to display. If this is a Bethel WordPress site, the URL would be:

http://blogs.bethel.k12.or.us/user_name/feed

Replace “user_name” with the Bethel blogger’s user id. That id will show up in the address window at the top of your screen when you are viewing her blog. For all but the newest of employees, this would be the first letter of their first name and their last name (e.g., pburrows). For brand new employees, this would be their first and last names written together (e.g., danamiller).
4. Decide how many posts to show for each (the default is 10, but 1 makes the list shorter) and whether or not to show the whole post. By default you will just see the post title.
5. Save the Widget settings and then close the Widget.

Repeat steps 1 to 5 for the next blogger you’d like to include.

Need assistance? Just ask: Email Tim or call 541-517-4911.

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Tables are a great way to organize data in a post or on a page. With WordPress there are two options (so far) that I’ve discovered:

1. You can create a table in Word, copy it, then paste it into your post. This can sometimes cause problems as it also copies some of the Word formatting. To avoid that, click on “Paste from Word” icon in the menu of the WordPress edit window,  paste the table there first then click “Insert”. This will place the table wherever the cursor is positioned in your posting or page without the  Word formatting:

STUDENT GRADE PHONE
Andrea Smith 3 541-555-1212

2. You can also use the plugin WP Tables Reload. First install the plugin. Once it is installed, click on WP Tables Reload in your Dashboard under Tools. Click on “Add New Table”. Give the table a name, description (optional), number or rows and number of columns and click on “Add Table”. You will now see the table appear at the bottom of the window. Enter the data into the table. Once you are finished, update the table. Finally, to  insert the table into a page, post or text widge , copy the shortcode [table "<ID>" not found /]
and paste it into the corresponding place in the editor. Each table has a unique ID. You can also click the button “Table” in the editor toolbar to select and insert a table. If you didn’t see the short code, it is listed at the top of the WP Tables Reload window.

NameID NumberSchool
Amy Smith1234Malabon
John Jones4321Danebo
Gretta Bork44343Cascade

If you would like to use WordPress to manage links to PDFs, Word documents or other files, here are the steps:

1. Create or locate the PDF or other document.

2. Log in to your Dashboard.

3. Open a new post/page or edit an existing post/page.

4. Type in the words you want to use for the link to your PDF (e.g., “December Newsletter”).

5. Highlight those words and click on Add Media at the top left of the edit window.

6. Click on the Upload Files tab, click Select Files and find your PDF to upload.

7. Once the file is uploaded (and it is smaller than 1 megabyte) click on Insert into Post at the bottom of the window.

8. You’ll notice the words you selected are now a link. Click Publish or Update and you’re done!

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